The Complete Auction
Stock Management
Solution
From consignment to collection - manage inventory, run live auctions, invoice buyers, accept payments, pay out suppliers, and sync to Xero. All in one powerful platform.
Complete Inventory Management
Track every item from the moment it arrives until it's sold and collected. Photos, descriptions, reserve prices, and lot numbers all in one place.
- Multiple photos per item with cloud storage
- Lot numbers, reserve prices, and categories
- AI-powered description generation
- Low stock alerts and status tracking
- Bulk CSV import for fast data entry
- Barcode labels for easy identification
Streamlined Auction Workflow
Create auctions, assign lots, run live sales with real-time bidding, and import results. Generate PDF catalogs and track everything in one place.
- Drag-and-drop lot assignment & reordering
- Real-time live auction with instant bid recording
- Collections tracking - mark items collected or pending
- PDF catalog generation
- Import sales from Auction Mobility
- Automatic buyer matching
Buyer Portal & Multi-Payment
Give buyers a self-service portal to view invoices and pay online via Paystack, Yoco cards, or SnapScan QR codes.
- Secure token-based buyer portal
- Paystack online payments (cards, EFT, mobile)
- Yoco card payments with auto-reconciliation
- SnapScan QR code payments
- Automatic invoice generation with buyer's premium
- Commission calculations built in
Full Xero Accounting Sync
Two-way sync with Xero. Invoices, contacts, and payments all flow automatically. No double entry needed.
- Sync buyer invoices to Xero
- Sync supplier bills for payouts
- Payment reconciliation with audit trail
- Contact sync - buyers and suppliers
- Import existing Xero contacts
- Payment method detection
Supplier Management & Payouts
Track consignments, calculate commissions, and pay suppliers efficiently. Generate statements and reconcile accounts with ease.
- Full supplier database with contact details
- Automatic commission calculations
- Generate supplier statements (PDF)
- Per-auction statement downloads
- Track items per supplier across auctions
- Bulk payout processing with Xero bill sync
Reports & Analytics
Get insights into your auction performance. Track sales trends, buyer activity, and financial summaries all in one place.
- Real-time dashboard with key metrics
- Sales performance by auction
- Top buyers and suppliers rankings
- Commission and payout reports
- Export to PDF and Excel
- Custom date range filtering
Warehouse & Label Printing
Print QR code stickers for intake, scan items into auctions, and manage your warehouse floor with thermal printer support.
- QR code sticker printing (40x30mm thermal)
- Scan items into auctions via phone camera
- Intake stickers with SKU + item name
- Auction stickers with LOT number
- Thermal printer support (USB + WiFi)
- Batch label printing for full auctions
CRM & Automated Notifications
Smart payment reminders, bulk email with invoice attachments, SMS and WhatsApp messaging. Choose your channel for every notification.
- Bulk email with PDF invoice attachments
- Configurable reminder schedule (3, 7, 14, 21, 30 days)
- WhatsApp via Meta Cloud API
- Clickatell SMS with local SA rates
- Rate-limited sending for deliverability
- Prevents duplicate reminders within 24 hours
Powerful Integrations
Connect with the tools you already use to streamline your workflow.
Ready to Streamline Your
Auction Business?
Join auction houses across South Africa who trust Aucive Pro to manage their inventory, buyers, and accounting.